People
Senior HR & Admin Executive

We're hiring a Senior HR & Admin Executive to join our growing team at Aeternum. Be one of the first to shape our people, culture, and workplace while enjoying exciting short-term and long-term career opportunities.

Job Description

We are looking for a proactive and people-focused Senior HR & Admin Executive to lead Aeternum's human resources and administrative operations. You will play a key role in attracting top talent, building an exceptional workplace culture, managing employee experiences, and ensuring our day-to-day office operations run smoothly. Working closely with the leadership team and department heads, you'll help build a high-performing organization while creating processes that support our continued global growth.

Key Responsibilities:
  • Talent Acquisition: Manage the complete recruitment lifecycle, including sourcing, screening, interviewing, coordinating interviews, negotiating offers, and onboarding exceptional talent.
  • Employer Branding: Strengthen Aeternum's employer brand through careers pages, LinkedIn, recruitment campaigns, employee engagement initiatives, and campus or industry hiring programs.
  • Employee Onboarding & Offboarding: Deliver a structured onboarding experience for new hires and manage professional exit processes, documentation, and knowledge transfer.
  • Performance Management: Coordinate probation reviews, performance evaluations, feedback cycles, appraisals, and career development discussions.
  • Employee Engagement: Organize employee engagement initiatives, celebrations, team-building activities, recognition programs, and wellness initiatives to build a positive workplace culture.
  • Learning & Development: Identify skill gaps, coordinate internal and external training programs, and support continuous employee growth.
  • HR Operations: Maintain employee records, HR documentation, attendance, leave management, payroll coordination, policy implementation, and statutory compliance.
  • HR Policies & Compliance: Develop, implement, and continuously improve HR policies while ensuring compliance with labour laws and company standards.
  • Office Administration: Oversee office operations, facilities management, vendor coordination, office supplies, travel arrangements, employee assets, and day-to-day administrative activities.
  • Asset & Inventory Management: Maintain records of laptops, equipment, ID cards, access control, office inventory, and employee asset allocation.
  • Vendor & Facility Coordination: Coordinate with vendors, housekeeping, internet providers, maintenance teams, security personnel, and office management partners to ensure a productive workplace.
  • Employee Relations: Act as the first point of contact for employee concerns, conflict resolution, workplace grievances, and HR support while maintaining confidentiality.
  • Documentation & Reporting: Prepare HR reports, recruitment dashboards, headcount reports, organization charts, and administrative records for leadership.
  • Support Leadership: Assist leadership with workforce planning, organizational development, succession planning, and strategic HR initiatives.
  • Culture Building: Foster an inclusive, collaborative, and high-performance culture that reflects Aeternum's values and ambitions.
Requirements:
  • Experience: 3–5 years of experience in Human Resources, Talent Acquisition, People Operations, Administration, or a similar role.
  • Recruitment Expertise: Proven ability to attract, assess, hire, and retain top talent across multiple business functions.
  • HR Operations Knowledge: Strong understanding of recruitment, onboarding, employee lifecycle management, payroll coordination, attendance management, leave administration, and HR documentation.
  • Administrative Experience: Experience managing office administration, facilities, vendors, procurement, travel coordination, employee assets, and workplace operations.
  • Employment Law Awareness: Good understanding of labour laws, HR compliance, statutory requirements, and HR best practices.
  • People Skills: Strong interpersonal skills with the ability to build trust, resolve conflicts professionally, and maintain positive employee relationships.
  • Communication & Collaboration: Excellent written and verbal communication skills with the ability to work effectively across departments and leadership teams.
  • Organizational Skills: Exceptional attention to detail with the ability to manage multiple priorities, deadlines, and confidential information.
  • Technology Proficiency: Comfortable using HRMS platforms, Microsoft Office, Google Workspace, ATS platforms, and AI productivity tools such as ChatGPT to improve workflows and documentation.
  • Integrity & Confidentiality: High level of professionalism with the ability to handle confidential employee and company information responsibly. An NDA will be required.
  • Fluent in English: Excellent written and spoken English is essential.
  • Location: Office in Bangalore. Check the company website for the office address.
Compensation and Benefits:
  • Salary: Competitive and negotiable, with significant opportunities for career progression and performance-based growth.
  • Learning & Development: Access to workshops, certifications, industry events, and continuous learning opportunities.
  • Recognition & Rewards: Join a culture that values ownership, initiative, collaboration, and outstanding performance.
  • Health & Wellness: Comprehensive health benefits to support your physical and mental well-being.
  • Team Outings & Socials: Regular team activities, celebrations, and offsites that strengthen relationships and create an enjoyable workplace.
Apply now

Aeternum embraces diversity and inclusion!

At Aeternum, we champion a diverse and inclusive workforce as the cornerstone of innovation, success, and vibrant company culture. We are dedicated to offering equal opportunities to all qualified candidates, irrespective of age, gender, color, marital status, nationality, race, religion, and more.